Privacy Policy

1. Who is responsible for your data?

VacancyMotion is responsible for the personal information submitted through this website. You can contact VacancyMotion through the enquiry form on the main website or by replying to an email you receive from VacancyMotion.

2. What information is collected?

When you submit the pilot request form, VacancyMotion may receive:

• your name and email address;
• your company name;
• the vacancy URL and message you provide;
• logos, images, video clips, PDF files or other brand assets you choose to upload;
• basic technical information needed to operate and protect the website and form.

3. Why is the information used?

Your information is used to respond to your enquiry, discuss the pilot, prepare or deliver the requested recruitment videos, provide customer support, and keep the website and form secure and operational.

If you become a paying customer, some information may also be used for administration, invoicing and other legal or accounting obligations.

4. Legal basis

Information submitted with a pilot request is processed because it is necessary to respond to your request and, where applicable, to take steps before entering into an agreement. Certain limited processing may also be necessary for legitimate operational and security interests or to comply with legal obligations.

5. Uploaded files

Please upload only files that you are authorised to share and use. Uploaded files are used only to assess your request and, if you proceed, to create the requested recruitment content. Avoid uploading unnecessary sensitive or confidential personal information.

6. Service providers

This website is hosted through Netlify and uses Netlify Forms to receive form submissions and uploaded files. This means information submitted through the form may be processed by Netlify as a service provider in order to deliver the website and form functionality.

If additional service providers become necessary for a client project, only information reasonably required for that purpose should be shared.

7. How long is information kept?

Information is kept only for as long as reasonably necessary to handle the enquiry, complete any requested work and manage relevant follow-up. Uploaded files that are no longer needed should be deleted. If a paid project begins, certain administrative records may need to be retained longer where required by law.

8. Your privacy rights

Depending on the circumstances, you may have rights to request access to your personal information, correction, deletion, restriction of processing, data portability or to object to certain processing.

To make a privacy request, contact VacancyMotion through the enquiry form on the main website or by replying to an email you have received from VacancyMotion.

9. Cookies and analytics

The current website does not intentionally use advertising or behavioural tracking cookies. If analytics, advertising pixels or other non-essential tracking technologies are added later, this policy and any required consent mechanism should be updated before those tools are enabled.

10. Changes to this policy

This policy may be updated as VacancyMotion develops or as the services used by the website change. The latest version will be published on this page with an updated date.